JOB PURPOSE

  • Personal Assistant is responsible to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.

Job duties and responsibilities

  • Act as the point of contact between the manager and internal/external clients
  • Screen and direct phone calls and distribute correspondence
  • Handle requests and queries appropriately
  • Manage diary and schedule meetings and appointments
  • Make travel arrangements
  • Take dictation and minutes
  • Source office supplies
  • Produce reports, presentations, and briefs
  • Devise and maintain office filing system
  • Outstanding organizational and time management skills
  • Up to date with latest office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • Screening and directing phone calls and distribute correspondence
  • Handling requests and queries appropriately
  • Any submission of application
  • Any other task assigned

Qualifications

  • Proven work experience as a Personal Assistant
  • Knowledge of office management systems and procedures
  • MS Office and English proficiency
  • Outstanding organisational and time management skills
  • Up to date with latest office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • Excellent verbal and written communications skills
  • High School degree - PA diploma or certification would be considered an advantage Diploma in Secretarial or Degree
  • Proactive problem solver
  • Attention to details
  • Strong customer service and social skills
  • Exceptional organizational and time-management skills
  • Follows instructions clearly and accurately within a timely fashion
  • Proactive and enthusiastic about delivering positive results
  • Discretion and confidentiality

General Conduct

  • Establish and maintain effective working relationships with colleagues.
  • Act and communicate in a professional manner that supports the ethos of the organization.
  • Acting as the point of contact between the manager and clients
  • Maintain strict confidentiality in relation to all organization information and keep safe and secure all information shared with you during the duties.

Key Skills and Behaviours

  • Act as a positive role model for others.
  • Communicate openly and effectively at all levels throughout the organization community.
  • Create a culture of “what and how”.
  • High levels of personal integrity
  • Flexible and positive approach to work
  • Excellent organizational and time-management skills; high attention to detail
  • Adaptable to working in a fast paced ever changing environment
  • Ability to work under pressure and remain calm.