JOB PURPOSE
- Personal Assistant is responsible to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.
Job duties and responsibilities
- Act as the point of contact between the manager and internal/external clients
- Screen and direct phone calls and distribute correspondence
- Handle requests and queries appropriately
- Manage diary and schedule meetings and appointments
- Make travel arrangements
- Take dictation and minutes
- Source office supplies
- Produce reports, presentations, and briefs
- Devise and maintain office filing system
- Outstanding organizational and time management skills
- Up to date with latest office gadgets and applications
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Screening and directing phone calls and distribute correspondence
- Handling requests and queries appropriately
- Any submission of application
- Any other task assigned
Qualifications
- Proven work experience as a Personal Assistant
- Knowledge of office management systems and procedures
- MS Office and English proficiency
- Outstanding organisational and time management skills
- Up to date with latest office gadgets and applications
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- High School degree - PA diploma or certification would be considered an advantage Diploma in Secretarial or Degree
- Proactive problem solver
- Attention to details
- Strong customer service and social skills
- Exceptional organizational and time-management skills
- Follows instructions clearly and accurately within a timely fashion
- Proactive and enthusiastic about delivering positive results
- Discretion and confidentiality
General Conduct
- Establish and maintain effective working relationships with colleagues.
- Act and communicate in a professional manner that supports the ethos of the organization.
- Acting as the point of contact between the manager and clients
- Maintain strict confidentiality in relation to all organization information and keep safe and secure all information shared with you during the duties.
Key Skills and Behaviours
- Act as a positive role model for others.
- Communicate openly and effectively at all levels throughout the organization community.
- Create a culture of “what and how”.
- High levels of personal integrity
- Flexible and positive approach to work
- Excellent organizational and time-management skills; high attention to detail
- Adaptable to working in a fast paced ever changing environment
- Ability to work under pressure and remain calm.